Getting Started in the Department
Submit your new personnel form: Personnel Form
- Complete the University Orientation
- Complete and submit the Department Safety Test
- Watch Risk Management's Defensive Driver training video take the test (must be done every two years).
- Go to the U Card Office (Union Building Information Desk – 2nd floor) to get your University ID Card (after Accounting has an ID # for you). Your UTA bus pass will be your UCard, so you must activate it at the same time.
- Study the Safety Manual Policy, then complete and submit the Department Safety Test.
- Submit a Key Request Form.
- Obtain Electronic Access to buildings, copiers, computer labs, etc.
- Setup your Computer Account.
- Get your Parking Permit from Commuter Services (101 Annex Building)
- Complete and submit the following forms. You MUST have your ID Card before you can complete these forms.
- Department Access Agreement Form
- Mailbox issued
For information about hiring requirements please visit the Physics and Astronomy Accounting Office website: Accounting Office – Department of Physics & Astronomy (utah.edu)
Your computer and email account will need to be set up when you arrive. You can either fill out the computer account request form here, or you can fill it out when you arrive and receive your welcome packet. Within a week, you will receive a paper containing your email account and password. If you aren't sure whether or not you have an account yet, you should send an email to email@example.com
Fill out turn in the Key Request Form. There is a $10 fee which will be refunded when the key is returned. If you require after-hours access into JFB, South Physics or INSCC you have to request a Prox card from the U-card office. Once obtained fill out the Access Request Form and it will be processed.
- Main Department phone number: (801) 581-6901
- Secondary phone number: (801) 581-6902
- Department fax number: (801) 581-4801
Within the University, you only need to dial the 5-digit extension (1-6901). For an outside line dial “9.” In Utah, you must dial the entire 10-digit phone number even if it is a local call (9-xxx-xxx-xxxx). If long distance, 9-1-xxx-xxx-xxxx. Not all phones allow long distance calls – you may need to use a calling card to dial long distance.
Your mailbox has been set up in the break room, 220 JFB. If it has not, make sure you inform someone at the main office (201 JFB) so one can be setup for you. A University address cannot be used to receive personal mail for faculty, staff, or students. Having the Mailing Bureau deliver personal mail is a misuse of state funds, and therefore you cannot have personal mail delivered to this address. If you are a new graduate student, who has not set up an in-state mailbox, it is permissible to use the department address to initially receive mail. However, once you move to the state and have an in-state mailbox, you must change your default address for your mail. The Post Office does not allow “Change of Address” forms for University addresses when you leave and thus we do not forward mail.
Note the address formats below for various senders.
USPS AND FEDEX:
PHYSICS & ASTRONOMY
115 SOUTH 1400 EAST SUITE 201
SALT LAKE CITY UT 84112-0830
PHYSICS & ASTRONOMY
115 SOUTH 1400 EAST RM 115
SALT LAKE CITY UT 84112
*If you have packages sent to the Department, make sure the sender includes your name above the address.
Contact firstname.lastname@example.org for information.
Your U card works as bus, TRAX, and Front Runner train pass. You can get your University ID at the Ucard Office located at 200 Union Building. They are open Monday through Thursday from 8:00 am until 6:00 pm, and Friday from 8:00 am to 5:00 pm. Be prepared to present both photo identification and your student or employee number. You may pick up your card (two weeks prior to the start of the semester). You will use this card at the library and it can be coded to open certain doors in the Physics Astronomy department. You can also “deposit” money onto it to use in vending machines around campus. Take ID card to Marriott Library and have activated as library card.
The Campus Shuttle department is dedicated to serving the Campus community through accessible routes and schedules. Live Shuttle Tracking and Text Message route locators have enhanced the service. Shuttle operations begin Monday through Friday as early as 6:00 a.m. and continue until 11:30 p.m. depending on the route. There is no regular weekend service. View Time Schedules (PDF)Live Shuttle MapLive Shuttle Map (Mobile) *When using the mobile map you must follow the prompts and select a route to view.
Text Messaging Simply text a stop identification number to 41411 and within seconds you will receive a response with the location of the two closest buses of each color for that given stop. *Make sure there is a space between "uofubus" and the number when texting to 41411. *Standard text message rates apply.
Terminated Employees: Go to www.empinfo.com. Click on the dropdown menu at the top that says, “Sign Up.”
Click on “As Employee.” Enter the Company Name as University of Utah. Indicate whether or not you are a current employee.
When you enter your university email, enter it as email@example.com. You will receive a confirmation email – once you have, please click on the “Set Up Account” button in the email message to finalize your account. You will be prompted to create a username and password, and to set up security questions.
Former students needing degree or enrollment verification go here: https://registrar.utah.edu/transcripts/record-verification.php